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Accept – you will never be able to do everything you want… because there is just too much to do.
Purpose – the driving force behind managing your time is to accomplish your ultimate goal/s.
FOUR SKILLS required to use your time wisely – Analysis, Planning, Delegation, Self management
THE PROCESS for success
What to do
- Spend your time doing what is key to the success of your business
- Work on tasks that can only be done effectively by you. (4 “D’s” — Do it…. Delegate it….Defer it….or Dump it)
When to do
- Plan your time/ organise your work schedule so that you are never working the issues that fall into the two “Not Important” categories.
How to do (organize)
- Create a “template” schedule for each time period – month/week/day – which allocates time periods for specific types of tasks. Ex: travel to customers, return/place phone calls; do quiet work, organize paperwork, read.
- Tool – Time blocking chart
- How to do (discipline)
- The key to efficient use of time is planning
- Work from lists & mark the items for priority (a,b,c) –
- Tool – Daily, Weekly lists
- Do it in advance — Friday night or weekend for next week; the night before, for the next day, rather than the morning of.
- Gather your materials in advance, so can “hit the ground running”
- Put as much on your list as you can, momentum gained as you check off
- When large projects, break them into small steps so you can see progress.
- Each major project should be planned out over time periods – with other activities interspersed
HINTS for SUCCESS
- Incremental progress is key. So for projects, “divide to multiply”.
- Start now, step by step.
- Do the toughest things first, stops procrastination you’ll feel great… therefore…you’ll be inspired to do everything else required for the day
- Include scheduled time in your plan to oversee/ train/ obtain & review reports on the work you have delegated.
- Do not slip into the habit of doing it.
- If you schedule on importance not urgency –the urgent will almost never occur!